Difference between revisions of "Sydney Venue Coordinator Report"

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{{Sydney}}
 
{{Sydney}}
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The following Venue Coordinators Report is to be provided as detailed in the [[Sydney Venue Coordinator Guidelines|Venue Coordinator Guidelines]]. Please enter in details for the following when applicable, if the section is not relevant please leave the heading in place to assist with future reports.
 +
 +
'''[[Sydney Venue Coordinator Report#Instructions on Report Use | Instructions]] are found below the report.'''
 +
 +
==Report Template==
 +
 +
Please copy and use the below in a text based email (all the way down to and including "Report Ends").
 +
 +
----
 +
<br>
 +
<br>*****************************************
 +
<br>
 +
<br>Venue Name:
 +
<br>Venue Code:
 +
<br>Venue Genre:
 +
<br>Domain: Harbour of Darkness
 +
<br>Venue Mailing Address: postal
 +
<br>
 +
<br>Month of Report:
 +
<br>
 +
<br>*****************************************
 +
<br>
 +
<br>VC:
 +
<br>Email:
 +
<br>Cam #:
 +
<br>Date Office Gained:
 +
<br>Certificates Passed:
 +
<br>
 +
<br>AVC:
 +
<br>Cam #:
 +
<br>Date Office Gained:
 +
<br>Certificates Passed:
 +
<br>
 +
<br>VST:
 +
<br>Email:
 +
<br>Cam #:
 +
<br>Date Office Gained:
 +
<br>Certificates Passed:
 +
<br>
 +
<br>AVST:
 +
<br>Cam #:
 +
<br>Date Office Gained:
 +
<br>Certificates Passed:
 +
<br>
 +
<br>******************************************
 +
<br>
 +
<br>Games held this month:
 +
<br>
 +
<br>Date:
 +
<br>Number Attending:
 +
<br>Where Held:
 +
<br>Supervising Coordinator (if not VC):
 +
<br>Problems, if any:
 +
<br>Game Charge: $
 +
<br>Attendees:
 +
<br>Member Number, Full Name, Domain (if visiting)
 +
<br>
 +
<br>******************************************
 +
<br>
 +
<br>Venue web page (if any):
 +
<br>Created and maintained by:
 +
<br>
 +
<br>******************************************
 +
<br>
 +
<br>Guest Memberships taken this month:
 +
<br>Member Name, Date Taken
 +
<br>
 +
<br>******************************************
 +
<br>
 +
<br>Details of Financial Remittances:
 +
<br>
 +
<br>Balance brought forward: $
 +
<br>
 +
<br>From: Venue
 +
<br>To:
 +
<br>Date:
 +
<br>Amount:
 +
<br>Reason: Hire of game location
 +
<br>
 +
<br>From: Membership
 +
<br>To: Venue
 +
<br>Date:
 +
<br>Amount:
 +
<br>Reason: Player charge
 +
<br>
 +
<br>From:
 +
<br>To:
 +
<br>Date:
 +
<br>Amount:
 +
<br>Reason:
 +
<br>
 +
<br>Final Balance: $
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Venue Level Prestige Awards:
 +
<br>Member Number, Full Name, Prestige Award
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Issues arrising from Venue Meetings (if any):
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Current Venue Projects:
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Problems and Solutions:
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Disiplinary Actions:
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Comments to Domain Coordinator:
 +
<br>
 +
<br>VC's personal Prestige Claims:
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Regards,
 +
<br>
 +
<br>Full Name
 +
<br>Member Number
 +
<br>Venue Details
 +
<br>
 +
<br>********************************************
 +
<br>
 +
<br>Report Ends
 +
<br>
 +
----
 +
 +
==Instructions on Report Use==
 +
 +
All details need to be filled out above. Please enter in details for the following when applicable, if the section is not relevant please leave the heading in place to assist with future reports.
 +
 +
===Venue Details===
 +
* "Venue Mailing Address" to be the postal address of Venue Coordinator.
 +
* "Month of Report" to be for the month previous, i.e. report in January is for the game during December.
 +
 +
===Contact Details===
 +
* All AVC and AVST position holders need to be listed.
 +
* "AVC", all Venue Coordinators require an AVC to audit the venue finances.
 +
 +
===Games Held===
 +
* All attendees need to be listed.
 +
 +
===Venue Website===
 +
* Venue website to be listed as per the wiki.
 +
* Awakening: [http://camarilla.org.au/wiki/index.php?title=Sydney_Awakening http://camarilla.org.au/wiki/index.php?title=Sydney_Awakening]
 +
* Forsaken: [http://camarilla.org.au/wiki/index.php?title=Sydney_Forsaken http://camarilla.org.au/wiki/index.php?title=Sydney_Forsaken]
 +
* Lost: [http://camarilla.org.au/wiki/index.php?title=Sydney_Lost http://camarilla.org.au/wiki/index.php?title=Sydney_Lost]
 +
* Requiem: [http://camarilla.org.au/wiki/index.php?title=Sydney_Requiem http://camarilla.org.au/wiki/index.php?title=Sydney_Requiem]
 +
* There are no Venue Newsletters, so this has been removed from the template.
 +
 +
===Guest Membership===
 +
List all guest membership, please note that these details need to be recorded on the appropriate form. Funds collected are to be transferred to the domain (note kept in the venue).
 +
 +
===Venue Finances===
 +
List all venue finances, with the following example.
 +
* Cost for location and revenue from players to be listed.
 +
* Any other costs for the venue need to be listed, with all invoices and receipts obtained and a softcopy emailed to the Domain Coordinator.
 +
* Please note that this format has been copied from the template.
 +
:
 +
:Balance brought forward: $100
 +
:<br>
 +
:From: Venue
 +
:To: Location
 +
:Date: 5th January 2012
 +
:Amount: $50
 +
:Reason: Hire of game location
 +
:<br>
 +
:From: Venue
 +
:To: Lighting Store
 +
:Date: 7th January 2012
 +
:Amount: $5
 +
:Reason: 5 replacement globes for lights
 +
:<br>
 +
:From: Membership
 +
:To: Venue
 +
:Date: 12th January 2012
 +
:Amount: $75
 +
:Reason: Player charge
 +
:<br>
 +
:Final Balance: $120
 +
 +
===Prestige Awards===
 +
Please details the prestige awards for members attending the game, then login to the national website and enter in prestige awards.
 +
 +
===Comments and Prestige===
 +
Please details the prestige claims, then login to the national website and enter in prestige claims.
 +
 +
===Other===
 +
Please enter in details for the following when applicable, if the section is not relevant please leave the heading in place to assist with future reports.
 +
*Issues arrising from Venue Meetings
 +
*Current Venue Projects
 +
*Problems and Solutions
 +
*Disiplinary Actions

Latest revision as of 04:24, 18 February 2013

Domain | Locations | Links | Resources | Calendar | New Players | Position Holders | Glossary

Requiem | Characters | Court | History | Locations | VSS | Character Creation | Downtime Template

The 63 Sydney pages are to provide information for potential, new and current members in regards to the the games and running of the Sydney Domain of Beyond the Sunset.

The following Venue Coordinators Report is to be provided as detailed in the Venue Coordinator Guidelines. Please enter in details for the following when applicable, if the section is not relevant please leave the heading in place to assist with future reports.

Instructions are found below the report.

Report Template

Please copy and use the below in a text based email (all the way down to and including "Report Ends").



*****************************************

Venue Name:
Venue Code:
Venue Genre:
Domain: Harbour of Darkness
Venue Mailing Address: postal

Month of Report:

*****************************************

VC:
Email:
Cam #:
Date Office Gained:
Certificates Passed:

AVC:
Cam #:
Date Office Gained:
Certificates Passed:

VST:
Email:
Cam #:
Date Office Gained:
Certificates Passed:

AVST:
Cam #:
Date Office Gained:
Certificates Passed:

******************************************

Games held this month:

Date:
Number Attending:
Where Held:
Supervising Coordinator (if not VC):
Problems, if any:
Game Charge: $
Attendees:
Member Number, Full Name, Domain (if visiting)

******************************************

Venue web page (if any):
Created and maintained by:

******************************************

Guest Memberships taken this month:
Member Name, Date Taken

******************************************

Details of Financial Remittances:

Balance brought forward: $

From: Venue
To:
Date:
Amount:
Reason: Hire of game location

From: Membership
To: Venue
Date:
Amount:
Reason: Player charge

From:
To:
Date:
Amount:
Reason:

Final Balance: $

********************************************

Venue Level Prestige Awards:
Member Number, Full Name, Prestige Award

********************************************

Issues arrising from Venue Meetings (if any):

********************************************

Current Venue Projects:

********************************************

Problems and Solutions:

********************************************

Disiplinary Actions:

********************************************

Comments to Domain Coordinator:

VC's personal Prestige Claims:

********************************************

Regards,

Full Name
Member Number
Venue Details

********************************************

Report Ends

Instructions on Report Use

All details need to be filled out above. Please enter in details for the following when applicable, if the section is not relevant please leave the heading in place to assist with future reports.

Venue Details

  • "Venue Mailing Address" to be the postal address of Venue Coordinator.
  • "Month of Report" to be for the month previous, i.e. report in January is for the game during December.

Contact Details

  • All AVC and AVST position holders need to be listed.
  • "AVC", all Venue Coordinators require an AVC to audit the venue finances.

Games Held

  • All attendees need to be listed.

Venue Website

Guest Membership

List all guest membership, please note that these details need to be recorded on the appropriate form. Funds collected are to be transferred to the domain (note kept in the venue).

Venue Finances

List all venue finances, with the following example.

  • Cost for location and revenue from players to be listed.
  • Any other costs for the venue need to be listed, with all invoices and receipts obtained and a softcopy emailed to the Domain Coordinator.
  • Please note that this format has been copied from the template.
Balance brought forward: $100

From: Venue
To: Location
Date: 5th January 2012
Amount: $50
Reason: Hire of game location

From: Venue
To: Lighting Store
Date: 7th January 2012
Amount: $5
Reason: 5 replacement globes for lights

From: Membership
To: Venue
Date: 12th January 2012
Amount: $75
Reason: Player charge

Final Balance: $120

Prestige Awards

Please details the prestige awards for members attending the game, then login to the national website and enter in prestige awards.

Comments and Prestige

Please details the prestige claims, then login to the national website and enter in prestige claims.

Other

Please enter in details for the following when applicable, if the section is not relevant please leave the heading in place to assist with future reports.

  • Issues arrising from Venue Meetings
  • Current Venue Projects
  • Problems and Solutions
  • Disiplinary Actions
Retrieved from "http://wiki.beyondthesunset.org.au/index.php?title=Sydney_Venue_Coordinator_Report&oldid=875"